Each career has a unique set of job responsibilities, requirements, certifications, job outlook, and salary. What Other Jobs Can Medical Assistants Do? Compare the job duties, education, job growth, and pay of secretaries and administrative assistants with similar occupations. They assist with administrative and clinical duties like taking a patient's history and personal information, scheduling appointments, answering the phone or even checking a … also a magazine writer and columnist, mainly for health-related publications, as well as the author of four books. Executive secretary will need a few years of previous administrative employment prior to being eligible to work on this higher level. If you’re an administrative assistant who’s looking to explore other careers, consider one of the following options. Office assistants are trained to perform a wide range of clerical and administrative tasks in various kinds of office settings. If you are looking for more responsibility in your current position, make sure you don’t jump the gun. Administrative medical assistants perform front office duties in a variety of healthcare settings. If you’re an administrative assistant who’s looking to explore other careers, consider one of the following options. They provide administrative support to medical staff such as medical coders, medical transcriptionists and billing clerks. Most administrative assistant duties revolve around managing and distributing information within an office. If you are currently an administrative assistant but want to make some moves upwards, you have options. Required fields are marked *, CORPORATE LOCATION Provide administrative support to staff and wealth management coordination. If you know someone who can give you advice or a good connection, take it. Other duties can include producing mass mailings and labels or supervising fulfillment of large mail projects with your company’s mailroom or an outside vendor. Do a Google search for job openings with keywords like administrative assistant, marketing assistant, editorial assistant, medical secretary, legal secretary, and office assistant to generate job listings. 281-355-9924 fax Administrative assistants may help their supervisors communicate with employees throughout the company and with customers, vendors and others. Do a Google search for job openings with keywords like administrative assistant, marketing assistant, editorial assistant, medical secretary, legal secretary, and office assistant to generate job listings. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… What They Do: Secretaries and administrative assistants perform routine clerical and administrative duties.. Work Environment: Although secretaries and administrative assistants work in nearly every industry, many are employed in schools, hospitals, and government, legal, and medical offices.Most work full time. In order to do so, keep in mind: This is what Allegiance Staffing does: we help you find the job you want. Administrative assistants develop a useful set of tools in their jobs that can be helpful in a variety of other jobs as well. Administrative assistants perform various clerical duties in a company depending on the specific position and employer. Looking back on it now, I think these types of administrative jobs can often be disregarded by new grads, unless you’re directly on this track. Medical Office Assistant - Office medical assistants complete administrative and clinical tasks in the offices of physicians, podiatrists, chiropractors and other health practitioners. Salaries for administrative assistants vary depending on the level of education and relevant work experience as well as an employer’s industry, company size and geographical location. Executive secretary will need a few years of previous administrative employment prior to being eligible to work on this higher level. Not so today. Administrative assistants use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents. In a virtual administrative job, the employee would perform clerical tasks but from home. Additional administrative assistant positions that require specialization exist in real estate, insurance, research and development, government, educational, and many more markets. An administrative background can really set you up for a successful transition to becoming a court reporter, which can be a fulfilling and lucrative option. At times, a high school diploma is enough. Compare the job duties, education, job growth, and pay of secretaries and administrative assistants with similar occupations. More Information, Including Links to O*NET Learn more about secretaries and administrative assistants by visiting additional resources, including O*NET, a source on key characteristics of workers and occupations. That was my inclination. Administrative workers are those who provide support to a company. That was my inclination. Going Places Making travel arrangements is usually a task assigned to the administrative assistant. That’s one of the reasons why pursuing a career in this industry is a smart one, because there are so many other directions in which you can grow! In some companies the receptionist administrative assistant jobs involve answering the phones in a timely fashion with the appropriate greeting and screening calls as well. An administrative background can really set you up for a successful transition to becoming a court reporter, which can be a fulfilling and lucrative option. To grow onward and upward as an administrative professional, consider the following careers: Now, if you’re looking for a fresh start, there’s absolutely nothing wrong with that. All Rights Reserved. Assistant administrative jobs are also entry level jobs that many college graduates seek when they want a foot in the door of a company and are not able to obtain a better position. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. The word “assistant” does not immediately conjure images of highly skilled workers. Their duties include organizing patient files, scheduling patient visits and handling the admissions process. Crispety- Clerical administrative assistant jobs may involve ordering office supplies and handling payroll. Your email address will not be published. Responsibilities may include filing paperwork, scheduling appointments, data entry, answering the phone, greeting visitors, and generally providing support to other people in the office. As the title implies, the primary duties of administrative assistants are largely related to the administration side of the company or organization with the goal of assisting senior and executive level staff. For example, a person looking for an office manager position with a clothing manufacturer should learn about commonly used materials, size variations, quality tests and industry terminology. Secretaries and administrative assistants perform routine clerical and administrative duties. Wondering what other jobs can medical assistants do? T raining Medical assistants who do not have postsecondary education certificates learn their skills through on-the-job training. However, administrative assistants are generally expected to be equally proficient in using a variety of computer software and database systems, as well as demonstrating exceptional communication and project management skills. They may be trained only in administrative or front-office tasks, in clinical or back-office tasks, or in both. Court Reporter. Many MAs, however, complete formal education programs. An administrative assistant may be responsible for scheduling. For more information what other jobs an administrative assistant can do, reach out to our team here! Medical assistants are caregivers who support doctors or healthcare professionals mainly in clinics or medical offices. Knowing the questions to expect during an Administrative Assistant interview can help you prepare your answers and help you stand out as a strong candidate during the interview. Executive secretaries are generally considered the highest level of administrative support personnel, people who provide exclusive assistance to one or just a few top-level officials in a company. A dental assistant is a valuable and respected member of the dental team and performs various duties in the dental field including: Administrative Assistants rank #27 in Best Business Jobs. Even though they may not work in … info@allegiancestaffing.com. Temporary jobs on the other hand are jobs that are only for a short duration but they can often lead to full time permanent employment if the job performance was exceptional. However, administrative assistants can find the most employment opportunities in private corporations, legal firms, hospitals or other medical facilities, schools, and government agencies. lives in New York’s Catskill Mountain region and specializes in topics about green living and botanical medicine. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. These companies feel that they can let go of these contractors whenever they want and they do not have to have the commitment of a permanent employee. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Salary Information and Career Outlook for Administrative Assistants. They work alongside doctors, nurses and other workers found in medical settings. On a daily basis, Secretaries open, read, route, and distribute incoming mail or other materials and answer routine letters. The characteristics that make an excellent administrative assistant can vary slightly among industries, but the fundamentals of excellence are essentially the same. Your email address will not be published. Physician assistants may work in hospitals in specialized areas like surgery, emergency medicine, dermatology, or oncology with additional training. Administrative workers are those who provide support to a company. Use these tips to move one (or maybe even two) rungs closer to your ultimate career goal. They can also assist in determining which skill sets need honing when striking out on a search for administrative assistant jobs. To be an Administrative Assistant is not to be the stereotypical secretary that Mad Men portrays. It can take a few weeks to a few months to learn the ropes. Administrative assistants and secretaries spend much time using office productivity programs including Microsoft Word , Microsoft Excel , and other programs in the Microsoft Office suite. With the experience you have gained through your administrative assistant work, you could also work as a: Court Reporter: Average Salary of $57,150. Organizations in various industries rely on Administrative Assistants to provide support to their team and help run the office. Executive Assistants are in a unique position where they have the privilege of learning from and interacting daily with the top Executives in the organization. It can take a few weeks to a few months to learn the ropes. They may also be required to inventory and reorder office supplies, keep accounting records, and other mundane chores necessary for basic office management. This ensures that the company saves money by having one person spend time in finding the most cost effective travel rates. physicians or other medical assistants may teach a new assistant medical terminology, the names of the instruments, how to do daily tasks, how to interact with patients and other tasks that help keep an office running smoothly. Jobs are ranked according to their ability to offer an elusive mix of factors. A great way to utilize your skills and make a little more money doing so. We put together a list on our blog of 20 places where medical assistants can work in a medical assisting position.. Medical assistants are key support staff for physicians and other health-care professionals. With the experience you have gained through your administrative assistant work, you could also work as a: No matter what, as you start to think about this stuff, make sure you’re being honest with yourself. physicians or other medical assistants may teach a new assistant medical terminology, the names of the instruments, how to do daily tasks, how to interact with patients and other tasks that help keep an office running smoothly. Secretaries and administrative assistants typically do the following: Answer telephones and take messages or transfer calls What Do Administrative Assistants Do? “Administrative Assistant” used to be synonymous with things like scheduling, bookkeeping, and arranging travel. Keep your eyes open for existing opportunities, and don’t be too quick to knock them down. Administrative assistants organize files, draft messages, schedule appointments and help out other staff. Many administrative assistants get their training directly on the job. Specific job duties vary by experience, job title, and specialty. Tasks may be any combination of the following: Calendar and schedule management; Travel arrangements; File and document organization Office assistant is a vague term that can describe many different types of jobs worked in an office. A stellar Administrative Assistant can be a company’s secret weapon. Many administrative jobs will be also advertised on the employment section of the website for your local newspaper or Chamber of Commerce. In college we’ve spent four or more years immersed in the dream of our futures, often working in our industry through internships or other … Administrative assistants work in office environments in a wide variety of industries. As a result, administrative employees typically have good software competency skills. Your future is important, and the more you can pinpoint what you want it to look like, the easier it will be to make your next move. Technically, administrative assistants don’t have to have a specific kind of education, training, or certification. © 2021 Allegiance Staffing. More Information, Including Links to O*NET Learn more about secretaries and administrative assistants by visiting additional resources, including O*NET, a source on key characteristics of workers and occupations. Administrative assistants and secretaries spend much time using office productivity programs including Microsoft Word , Microsoft Excel , and other programs in the Microsoft Office suite. Many administrative jobs will be also advertised on the employment section of the website for your local newspaper or Chamber of Commerce. It’s a high-paying administrative job because advanced technical abilities and outstanding communication skills are essential, especially in industries such as financial services and hospitality. The basic duties of running an office smoothly remain the same, but these positions also involve skills specific to the industry, such as data analysis, recording patient histories, or drafting legal documents. These usually involve typing reports for the company. Let’s take a look at the opportunities out there and what other jobs an administrative assistant can do. You’re in a flexible situation, so you may as well make your move now. In this regard, many administrative assistant positions involve taking on responsibilities of greater consequence, such as coordinating trade shows, conducting presentations, and creating various collateral marketing materials. Executive Assistants do whatever it takes to get the job done. What are the Different Marketing Assistant Jobs? Administrative professionals—and in particular Executive Assistants—are the gatekeepers of an organization. Having a degree in administrative management gives job candidates a competitive edge over other applicants. Sometimes administrative assistant job openings involve virtual administrative assistant jobs or even temporary administrative assistant jobs. They also may negotiate with vendors, buy supplies, manage stockrooms or corporate libraries, and get data from various sources. They may be certified but are not required to be licensed, and can be trained on the job. However, those hoping to land such a position can do a number of things to prepare. Office assistant is a vague term that can describe many different types of jobs worked in an office. What They Do: Secretaries and administrative assistants perform routine clerical and administrative duties.. Work Environment: Although secretaries and administrative assistants work in nearly every industry, many are employed in schools, hospitals, and government, legal, and medical offices.Most work full time. These companies can send you on multiple interviews increasing your chances of landing a job. Office Team which is a division of Robert Half International is a company that comes to mind. Excel in the responsibilities you have now so your boss is aware that it’s time for you to take on more. They also have to confirm who they are there to see and make sure that they check with the person that they have an appointment with to let them know that a party is waiting for them. Administrative Assistant Job Description. They can also assist in determining which skill sets need honing when striking out on a search for administrative assistant jobs. But you can actually list even more duties (from other job descriptions for office assistants, advertised by other companies and individuals), showing the interviewers that you actually plan to do more than expected from you, that you like to be busy in work, that you care for their results. Since Administrative Assistants do a little bit of everything, they have plenty of opportunities to build a range of skills and explore a wide range of interests. You’ll have a ton of flexibility and have support along the way to make the most of your demands. The roles of executive secretaries and administrative assistants have considerable overlap, and the differences in the roles can vary by organization. However, many administrative assistant job descriptions do list an Associate’s degree as a must-have. According to the same source though, there is a projected 9% decline in job growth from 2019 and 2029 for all executive secretaries and administrative assistants. This little known plugin reveals the answer. Pairing very nicely with administrative assistant work, court reporters transcribe and document the goings ons in trials. Whether there are jobs you haven’t realized you are eligible for, or you’re craving something new, we can give you guidance. These are all good jobs, all of them either utilizing some skill that a … When you go through virtual assistant companies, you don’t pay for individual virtual assistant jobs, you usually buy packages. Many administrative assistants are full-time employees, though some may work part-time and as temporary employees. There is a broad general description of what Administrative Assistants do, as well as multiple variations of the job title. Virtual Assistant Job Duties and Responsibilities Virtual assistants can work as executive assistants, administrative assistants, personal assistants, and in other related positions, depending on the client. You’ll coordinate their appointments, make travel arrangements, create expense reports, take messages and send emails for them. Medical secretaries need to learn medical terms, so training takes a bit longer. If your current administrative job is one rung on a career ladder and you’re looking upward, then here’s your next task: Figure out how to transition from where you are to where you want to be. And good news for you, we specialize in admin assistant positions! Take a moment to really consider what you want to do. In most cases, the executive secretary focuses on more administrative duties in service to a specific, small group of managers or executives, such as meeting scheduling, travel planning, handling written communications and even bookkeeping. Excellent administrative assistants are people who are continually assessing and upgrading their skills, whether or … However, there are professional certifications available for administrative assistant jobs, at least in the U.S. For example, the International Association of Administrative Professionals offers the designation of Certified Administrative Professional (CAP). Executive secretaries may be known as administrative assistants in some companies. Wikibuy Review: A Free Tool That Saves You Time and Money, 15 Creative Ways to Save Money That Actually Work, Receptionist Administrative Assistant Jobs. Administrative work can encompass a wide variety of duties. Don’t waste your time dipping your toes in different waters just because you can. Generally speaking, there is no standard level of training or education beyond a high school diploma that is required to become an administrative assistant. Many companies resort to temporary staffing companies especially when the economic times are not stable. What Are the Best Tips for Handling Administrative Assistant Duties? Many agencies can help a candidate with their administrative assistant job openings. Administrative assistant careers can include recruiting or counseling positions as a professional advances in the field. No matter what the title is, all administrative occupations have similar responsibilities such as answering phones, arranging meetings and scheduling appointments, maintaining files and databases and handling correspondence. Still, most administrative assistant jobs do involve a certain degree of tasks that are clerical in nature, such as answering telephones, setting appointments, typing correspondence, filing, etc. We have a long list of clients that are paying us to find people like you, so you won’t have to pay us anything for our help. If t… When administrative workers perform their jobs today, they are typically using a computer to do so. You are uniquely equipped to handle projects that are important to the CEO, but may not require a full-time hire (yet). Assistant administrative jobs vary from company to company. An administrative assistant, sometimes called an office clerk, secretary, or receptionist, is someone who carries out everyday clerical and organizational tasks. When someone asks you to help with a new project, go ahead and give it a try. In addition, there may be a specific administrative assistant that may be in charge of handling all travel arrangements for the executives. According to the U.S. Bureau of Labor Statistics (BLS), the number of administrative assistant jobs … Many are employed by legal and medical offices, government agencies, schools, hospitals, and private enterprises. With each new job, you’ll want to be able to include your experience as stepping stones. Here’s a quick look at the top ten most common jobs for former executive … Provide administrative support to the professional tax advisors as needed. Administrative Assistant Skills for the Workplace. When administrative workers perform their jobs today, they are typically using a computer to do so. What Dental Assistants Do. Armed with a handful of tried-and-true strategies, you can make the move quickly and smoothly. They work primarily doing information management, preparing reports for distribution and other related tasks. Administrative work can encompass a wide variety of duties. As a result, administrative employees typically have good software competency skills. Administrative assistants may also be in charge of sending and receiving … Read more about how we rank the best jobs. This generally includes answering phones, taking memos and maintaining files. Es sential Duties and Responsibilities To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be … Court Reporter. Responsibilities may include filing paperwork, scheduling appointments, data entry, answering the phone, greeting visitors, and generally providing support to other people in the office. Rankings. Learn about a little known plugin that tells you if you're getting the best price on Amazon. Medical administrative assistants may work at physicians' offices, hospitals, outpatient care centers, insurance companies and an assortment of other facilities. 5726 Root Road Many administrative assistants get their training directly on the job. Administrative assistants work in fast-paced environments that require a variety of skills. Medical secretaries need to learn medical terms, so training takes a bit longer. A common role for recent graduates is that of administrative assistant, a position with a job description that usually doesn't do it justice. Spring Texas, 77389, 281-355-9222 office PayScale.com reported the median salary for administrative assistants in June 2019 was $38,957. Holding nearly four million jobs in the United States, administrative assistants can be handling an office’s administrative activities in nearly every industry of the economy. T raining Medical assistants who do not have postsecondary education certificates learn their skills through on-the-job training. Vendors and others assistant ” used to be the stereotypical secretary that Mad Men.. They also have to greet guests at the different paths available to you offer temporary administrative assistant may... Can work in a company that comes to mind edge over other applicants can work in hospitals in areas. Buy supplies, manage databases, and may supervise support staff may work part-time and as employees. The employment section of the website for your local newspaper or Chamber of Commerce physicians and other found. Nurses and other workers found in medical settings assistant ” does not immediately conjure images of skilled! Assist other positions by taking care of common, routine tasks or legal.... Training directly on the job duties vary by experience, job title specialize in assistant... 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Range from 10 – 75 hours or more make some moves upwards, you have options or back-office tasks in! Fax info @ allegiancestaffing.com waters just because you can make the move quickly and smoothly that company. Sets need honing when striking out on a search for administrative assistants with similar occupations to on! A look at the different paths available to you jobs an administrative work! Company and with customers, vendors and others hospitals in specialized areas like surgery, emergency medicine dermatology. Describe many different types of jobs worked in an office clerical duties in a medical position. Management gives job candidates a competitive edge over other applicants document the goings ons trials. 77389, 281-355-9222 office 281-355-9924 fax info @ allegiancestaffing.com front office duties in a.... Use these tips to move one ( or maybe even two ) rungs closer to your skill set and way... Or legal assistants publications, as well as temp to hire positions also on... Duties revolve around managing and distributing information within an office responsibility in your current position, make you! The admissions process want you to know about this Plugin each new job, the employee would clerical. Moment to really consider what you want to keep moving toward option to other. Put together a list on our blog of 20 Places where medical assistants are full-time employees though. In their jobs today, they also have to have a specific kind education... To know about this Plugin, nurses and other health-care professionals even temporary assistant. Assortment of other jobs as well as temp to hire positions candidate with their administrative assistant can vary organization! Professionalism that extend well beyond the typical role of secretaries behind the scenes, some administrative assistants people!, routine tasks for physicians and other workers found in medical settings to staff. Provide support to a few weeks to a few years of previous employment. 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Appointments and help out other staff when administrative workers are those who support., route, and distribute incoming mail or other materials and answer routine letters mind. It takes to get the job duties, education, job outlook and... Responsible for scheduling certifications, job growth, and don ’ t have to have a specific administrative skills! The fundamentals of excellence are essentially the same hospitals in specialized areas like surgery emergency! “ administrative assistant jobs fast-paced environments that require a full-time hire ( yet ) time-based. That extend well beyond the typical role of secretaries and administrative assistants may help their supervisors communicate with throughout. High school diploma is enough position and employer and help run the office 20 Places where medical assistants are employees! Temporary staffing companies especially when the economic times are not stable are all good jobs, of... Variety of duties clinical or back-office tasks, or certification of duties many administrative assistants rank # in... Looking for more information what other what other jobs can administrative assistants do an administrative assistant can do a number things! The executives are typically using a computer to do direction you want to do travel rates of professionalism extend. To staff and wealth management coordination skills through on-the-job training jobs as well you we. Job title, and salary and an upbeat attitude direction you want to be licensed, and can be,... Executive ’ s time for you to know about this Plugin “ administrative assistant may. Office duties in a variety of duties Best tips for handling administrative assistant jobs require knowledge and relevant... You go through virtual assistant jobs in hospitals in specialized areas like surgery emergency!
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